Why this Policy exists
Moixa needs to gather and use certain information and data about its customers, i.e. end-users of Moixa’s Smart Battery product and its GridShare™ platform, including both users of the Moixa Smart Battery but also users of other energy storage systems which employ the GridShare™ platform as a software service.
We also collect and process personal data when individuals visit our websites, including any data provided through the websites (e.g. when an individual requests a survey or submits an email via our websites).
This policy describes how this personal information must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.
Moixa’s approach to Data Protection
The law that describes how organisations — including Moixa — must collect, handle and store personal information has changed.
However, Moixa’s approach to the handling of your personal information is still rigorous and is underpinned by the key principles set out below. These are that personal information must:
- Be processed lawfully, fairly and in a transparent manner
- Be obtained only for specified, explicit and legitimate purposes
- Be adequate, relevant and limited to what is necessary in relation to the purpose for which they are processed
- Be accurate and, where necessary, kept up to date
- Be kept in a form which permits identification of individuals for no longer than is necessary for the purposes for which the personal information is processed
- Be processed in a manner ensuring the appropriate security of the personal information using appropriate technical or organisational measures
These principles apply regardless of whether personal information is stored electronically, on paper or on other materials.
What has changed?
The new legislation ensures that customers have more control over their personal information. Your rights are summarised as follows:
- The right to be informed about the purpose for which your personal information is collected and processed.
- The right to access the personal information that has been collected and confirmation that it is being processed. This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- The right to rectification of any personal information that is not accurate or complete. This enables you to have any incomplete or inaccurate information we hold about you corrected, though we may need to verify the accuracy of the new information you provide to us.
- The right to erasure of personal information without undue delay. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal information to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- The right to restrict processing of personal information in certain circumstances. This enables you to ask us to suspend the processing of your personal information in the following scenarios: (a) if you want us to establish the information’s accuracy; (b) where our use of the information is unlawful but you do not want us to erase it; (c) where you need us to hold the information even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your information but we need to verify whether we have overriding legitimate grounds to use it.
- The right to data portability where a customer wishes to obtain and reuse personal information. We will provide to you, or a third party you have chosen, your personal information in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- The right to object to the processing of personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal information for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Information that Moixa collects and why
Moixa collects information that directly or indirectly identifies you and is therefore considered ‘personal’ information or data. Personal information does not include data where your identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal information about you which we have grouped together as follows:
Identity Information includes your title, first name and surname
Contact Information includes your telephone number, residential address, your company name (if relevant) and email address
Profile Information includes your username and password and purchases you have made from us
Usage Information includes information generated when you access our services and information relating to energy consumption and the charge and discharge of your energy storage system)
Personal Information provided by other companies, including our partner organisations, who have obtained your permission to share information about you
Technical Information that identifies:
- the geographical location of your energy storage system (including latitude, longitude and geocode status) and time zone
- the type and size of your residence including number of bedrooms
- whether you have a solar PV installation
- your EPC status
- whether you have internet or broadband
- your energy tariff
- your historical energy consumption and generation data (which we use to calculate your forecast energy consumption and generation)
- the behaviour of the device(s) we are managing and its IP address
We may also ask you in our surveys to provide photos of the proposed location of a Moixa Smart Battery in order for us to assess the suitability of that location.
- Financial Information includes bank account and payment card details
- Transaction Information includes details about payments to and from you and other details of products and services you have purchased from us
- Marketing and Communications Information includes your preferences in receiving marketing from us and our third parties and your communication preferences
How Moixa collects your personal information
We use different methods to collect information from and about you including through:
Direct interactions. You may give us your Identity, Contact and Financial Information by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal information you provide when you:
- apply for our products or services including requesting a call-back;
- create an account on our websites;
- subscribe to our services or publications;
- request marketing to be sent to you;
- enter a competition, promotion or survey; or
- give us some feedback.
Third parties or publicly available sources. We may receive personal information about you from various third parties and public sources as set out below:
Technical Information from the following parties:
- analytics providers;
- advertising networks; and
- search information providers.
- Contact, Financial and Transaction Information from providers of technical, payment and delivery services.
- Identity and Contact Information from data brokers or aggregators.
- Identity and Contact Information from publicly availably sources.
How Moixa uses your personal information
We need to collect your information so that we can continue to provide services to you, improve these services and manage the accounts of all our customers. This includes creating statistics and carrying out data analysis.
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Purposes for which we will use your personal information
We have set out below, in a table format, a description of all the ways we plan to use your personal information, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
|Purpose/Activity||Type of information||Lawful basis for processing including basis of legitimate interest|
|To register you as a new customer||(a) Identity |
|Performance of a contract with you|
|To manage payments, fees and charges||(a) Identity |
(e) Marketing and Communications
|Performance of a contract with you|
|To collect and recover money owed to us||(a) Identity |
|Necessary for our legitimate interests (to recover debts due to us)|
(d) Marketing and Communications
|(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
|To enable you to leave a review or complete a survey||(a) Identity |
(e) Marketing and Communications
|Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)|
|To administer and protect our business and the Moixa website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||(a) Identity|
|Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)|
|To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you||(a) Identity |
(e) Marketing and Communications
|Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)|
|To use data analytics to improve our website, products/services, marketing, customer relationships and experiences||(a) Technical |
|Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)|
|To make suggestions and recommendations to you about goods or services that may be of interest to you||(a) Identity |
|Necessary for our legitimate interests (to develop our products/services and grow our business)|
|To provide ongoing technical support services||(a) Identity |
|Performance of a contract with you|
|To help secure and to provide you with access to Moixa’s services||(a) Profile||Performance of a contract with you|
|To enable your energy storage system to communicate with applications on the internet||(a) Identity |
|Performance of a contract with you|
|To enable Moixa to provide its services to you more effectively (for example to optimize your use of your energy storage system or to administer grid services on your behalf)||(a) Technical |
Generally, we do not rely on consent as a legal basis for processing your personal information other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
We strive to provide you with choices regarding certain personal information uses, particularly around marketing and advertising.
Promotional offers from us
We may use your [Identity, Contact, Technical, Usage and Profile Information] to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased [goods or services] from us [or if you provided us with your details when you [entered a competition or] registered for a promotion] and, in each case, you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal information with any company outside the Moixa Group of companies for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal information provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.
Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Disclosure of your Personal Information
We may have to share your personal information with the parties set out below for the purposes set out in the table above.
Internal third parties – companies in the Moixa Group and who are based in UK and undertake leadership reporting.
External third parties – these include:
- Electrical and engineering contractors who install and maintain energy storage systems on our behalf.
- Sales agencies to whom you have consented to contact you in relation to the purchase of a product or service.
- Service providers acting as processors who provide IT and system administration services.
- Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
- Government agencies, regulators and other authorities who require reporting of processing activities in certain circumstances.
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal information in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions.
How does Moixa keep your Personal Information secure?
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long does Moixa retain Personal Information?
We will only retain your personal information for as long as it is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers after they cease being customers, for example for tax purposes.
Information about you that is no longer necessary and relevant to provide our services may be de-identified and aggregated with other non-personal data (without further notice to you) to provide insights which are commercially valuable to Moixa, such as statistics around the use of the services. For example, we may retain anonymised energy consumption data to continue to improve our services. Your name and other identifiers will be removed from this information.
Enforcing your Rights
Please note the following:
- You may correct, update, restrict or limit your account information at any time by adjusting that information via your account settings in the GridShare online portal.
- You may request that your account, together with the personal information within your account, is deleted by contacting Moixa Customer Support (please see below).
- You can object to our processing of your personal information and we will cease processing your information unless we have compelling legitimate grounds to continue processing or where it is needed for legal reasons.
- Should you wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local supervisory authority. In the UK, this is the independent Information Commissioner’s Office (“ICO”). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
You may contact us at any time by sending an email to firstname.lastname@example.org or by telephoning +44 (0)20 7734 1511. Our support team are available between 9.30am and 6pm on weekdays (excluding Bank Holidays). Moixa aims to respond any request within 7-10 business days
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.